corporate

vendors

A copy of the Corporate Exhibitor Space Information and Rules and entry form can be found in PDF form here.​

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Set Up: Friday, September 13, 2019 from 9 a.m. to 4 p.m.

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Required Exhibition Times:

  • Friday, September 13, 2019 from 6 p.m. to Midnight

  • Saturday, September 14, 2019 from 10 a.m. to Midnight

  • Sunday, September 15, 2019 from Noon to  6 p.m.

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Take Down: Sunday, September 15, 2019 from 6:30 to 8 p.m.

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Display Area and Entry Fees: $100 per linear foot; booth size must be agreed upon prior to festival by Sponsor and Festival Officials; once approved sponsorship fees are due by Friday, August 30, 2019

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Exhibitor Rules

  1. Once accepted, an entrant is committed to show. Vendors who close their exhibits before required times listed above will not be allowed to participate in any future festivals. As long as festival management keeps the front gate open, exhibits must remain open to the public.

  2. There are no rain dates or refunds.

  3. The Festival provides daytime and overnight security (Thursday, Friday and Saturday nights), however entrant exhibits all displays at their own risk. Texas GATORFEST and the Anahuac Area Chamber of Commerce and its members or agents, assume no liability for damage, loss or theft of any exhibitor's display.

  4. Sponsors may promote their products at the festival site WITHIN the space that is assigned to them as long as they are in compliance with any and all local, state or federal tax laws or any other laws governing their products. All items offered for promotion are subject to Festival officials. Please keep in mind that this is a family-oriented event and choose your product/merchandise accordingly. Displays and booths are not only a reflection of the hosting business but also the Festival. Booths must be aesthetically pleasing and safe for guests. Booth placement in future Festivals will be affected by unprofessional and unsafe presentation. PLEASE NOTE: REMOVAL OF BOOTH AND PROMOTIONAL MATERIAL WILL BE AT THE DISCRETION OF THE FESTIVAL. REMEMBER, YOUR BOOTH IS SUBJECT TO INSPECTION BY FESTIVAL OFFICIALS AT ALL TIMES.

  5. Samples or other giveaways must be approved by Festival officials.

  6. Exhibitors are required to be opened during the hours listed above. Exceptions will be made only in inclement weather conditions at which point Festival officials will notify you of any changes in the required exhibit hours. No vehicles will be allowed into the Festival grounds until the take down hours listed above.

  7. Texas GATORFEST reserves the right to reject any entry received. Texas GATORFEST also reserves the right to close any exhibit found to be breaking these rules or the Festival rules or whose conduct is found to be unfavorable to the Festival or its guests. Should this happen, all entry fees will be forfeited by the applicant.

  8. Submission of an entry constitutes agreement on the part of the entrant to the terms and conditions set forth in this prospectus. All sponsors/exhibitors must also sign a Texas GATORFEST Vendor/Exhibitor Agreement.

  9. No food or beverages may be sold by exhibitors.

  10. Exhibitors will be given two parking permits in a parking lot located adjacent to the Festival. If you arrive after the set up hours or leave before the take down hours listed above you will have to hand carry or dolly your mechandise or product in to or out of the Festival area. There are no exceptions to this rule. All cars and/or motorized vehicles must be removed at the end of the set up time listed above. Any vehicles left in the Festival area after the set up times listed above will be towed at the Owner's expense. No vehicles are allowed in the Festival area until at least 30 minutes after the gates close each day  in order to allow Festival guests to leave safely. Festival officials will notify vendors when it is safe to bring in their vehicles - NO EXCEPTIONS.

  11. Booth locations will be assigned by Festival Officials If you promote out of a trailer or other structure (something other than a tent) A PHOTO MUST BE INCLUDED.

  12. All exhibitors/vendors agree to greet and provide professional service to all prospective customers and GATORFEST guests. Exhibitors/vendors agree to work with GATORFEST volunteers and staff in a positive manner. Exhibitors/vendors who choose to exhibit an unprofessional code of conduct will be asked to leave the Festival and forfeit their entry fee.

  13. All exhibitor/vendors agree to abide by the following Festival rules:

    1. No cans, bottles, glass containers, alcoholic beverages or concealed weapons may be brought into the park​

    2. No coolers or pets are allowed in the park

    3. No refunds - no swimming

    4. Festival authorized displays only

    5. Use of hand held radios (walkie talkies) is prohibited

    6. Everyone entering the Festival is subject to search by Texas GATORFEST Security or local law enforcement officials. This includes guests, volunteers, vendors, exhibitors, contractors and entertainers

    7. Participation in any and all activities available at Texas GATORFEST is by choice and at the participant's own risk

    8. A person licensed under Subchapter H, Chapter 411 Government Code may not enter this property with a concealed handgun or weapon

  14. Submission of an entry constitutes agreement on the part of the entrant to the terms and conditions set forth in this prospectus. Applicant must sign a Texas GATORFEST Vendor/Exhibitor Agreement.​

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